International Tours And International Player Clearances

If you are looking to take your school, college, university or club on an overseas international sports tour, then look no further than Venatour.

As the official Travel, Tours and Tickets Partner for USA Rugby, Venatour are the go-to team for your perfect sporting experience in the United Kingdom and Europe.

All players leaving or entering the USA must complete a form in order to be eligible to play in the USA or the destination country.

*Forms must be submitted at least four weeks before departure date.

Applying for Approval to Play Internationally

When registered clubs and players plan to play rugby in another country, it is mandatory that they receive "approval" from their governing rugby union. The union researches the applicants background and determines the applicants "standing" (registration, behavior, contractual obligations, etc.). The applicants standing will determine whether approval is granted or denied, ie individuals (player registration) and clubs (Club registration) must be registered and in good standing. Once an applicants standing is determined, a letter is sent to the applicant, and the foreign union involved.

Receiving approval to play in a foreign union is mandatory worldwide. Clubs and players traveling from the USA to play in a foreign country (even exhibition matches) should expect to be asked for their letters of approval from USA Rugby. Likewise, U.S. clubs planning to host foreign clubs or players should also request the appropriate approval letters obtained by the visiting club or player. In each case, it is up to the visiting club or player to obtain approval from their national union. A club wishing to host an incoming team must be currently registered with USA Rugby and in good standing.

Please note that international tour applications (clubs inbound and outbound) must be submitted at least four weeks prior to the date of departure. International transfers (individual inbound and outbound) must be submitted at least three weeks prior to date of departure. Please plan accordingly.

*USA Rugby is unable to consider or approve tour requests from individuals and clubs that are not current members of USA Rugby (registered within the membership system).

All USA players must complete the Individual Outbound form and return it to USA Rugby email tours@usa.rugby.

Teams leaving the USA to play in another country must complete the form in Rugby Xplorer at least four weeks before leaving the United States. The club requesting the tour application must be currently registered with USA Rugby, all players and coaches must be registered to the traveling club. The Club Admin should log in to their Rugby Xplorer account > Admin Portal > Administration > Tour Application > Submit Tour Application Form.

Please check with your local home union in your country as to their process. There will be a form that needs to be filled out and submitted to them.

Please check with your local home union in your country as to their process. There will be a form that needs to be filled out and submitted to them.